What are Exemption Codes?
Exemption codes are pre-defined reasons for information redaction that are governed by central bodies such as The Information Commissioner’s Office (ICO).
Exemption codes are used by information managers when it may not be appropriate to disclose certain information. An example would be the Freedom of Information Section 40 code which related to the removal of Personal Information from a document or file before issue as part of an FoI information request.
eRedact is Exemption Codes
Compliant ‘Out of the Box’
e-Redact allows users to quickly and easily apply the following exemption codes as they are pre-programmed:
- UK Freedom of Information Act 2000
- Ireland Freedom of Information Act 1997
- Freedom of Information (Scotland) Act 2002
- UK Data Protection Act 1998
- UK Environmental Information Regs 2004
- Regulation (EC) No 1049/2001 of the
European Parliament & of the Council Article 4
Why Use Exemption Codes?
Exemption codes were introduced to provide information managers with a set of rules to govern the effective management of information within the above acts.
Exemption Codes Encourage Consistency
Exemption codes provide information managers with a set of rules to govern the effective management of information. Where it is not appropriate to disclose information exemption codes can be presented to Information Requestors to explain why information has had to be redacted from the original document.
“All e-Redact output is BIP:0008 compliant which means it is fully admissible in a court of law.”
Compliance with the Law
The e-Redact Solution is constantly updated with new exemption codes as and when they become law. We worry about Information Act legislation and update e-Redact accordingly meaning that the e-Redact user base is always 100% compliant with the law.
Exemption codes become invaluable from an audit perspective when comparing the Redacted Copy and Audit Copy documents in a legal environment.
The redacted information can still be viewed in the Audit Copy file and the exemption codes provide clear guidance as to the reason for non-disclosure of information.
All e-Redact tools are 100% compliant with the Freedom of Information (FoI), Data Protection Act (DPA) and Environmental Information Request (EIR) legislation.
- Exemption Codes Encourage Consistency
- Compliance with the Law
- Complete Auditability
- Applied at Point of Redaction, Preserved with File Long Term
- Support Legal Admissibility
- Encourage Good Practice when dealing with Access Requests
- Promote Transparancy of Information Sharing / Security