Using Graphical Stamps
What are Graphical Stamps?
Graphical Stamps are simply images that can be loaded into the e-Redact Solution and used whilst applying redactions to the Working Copy file.
Our clients find these useful as they can indicate that a file is ‘Under Review’ or ‘Final Copy’.
Additionally these stamps can be applied prior to distributing Working Copy files when Working Collaboratively is necessary to determine whether the redaction of a document is complete.
“We have delivered significant time savings by moving from a purely manual redaction process to electronic redaction. We now redact large files more efficiently using the electronic tools in e-redact.” Lancashire Constabulary
Use Stamps for Review Process Controls
e-Redact stamps can be applied to support complex document review process controls. One e-Redact client for example will have a team applying the redactions to expense claims before sending these to another team who review the Working Copy redactions applied before approval or rejection of these.
The stamps are an excellent method of ensuring that accidental disclosures do not occur (i.e. documents should not be finalised and released until the ‘Final Copy’ stamp is applied).
Freedom of Information Compliance
If a document has been extensively redacted using e-Redact it can be quite a laborious exercise to apply Exemption Codes to each individual redaction. In some cases our clients apply a single ‘FOI Compliance’ stamp to the header of the document and apply a Section 40 exemption code to this to indicate that all redactions relate to the removal of personal information.
This is a much quicker way of achieving FOI Compliance and all e-Redact output is BIP:0008 compliant which means it is fully admissible in a court of law.
Free Stamps Supplied
The e-Redact development team can produce bespoke stamps for clients but a free library of stamps is available to registered members of the e-Redact Forum.
- Use Stamps for Review Process Controls
- Free Stamps Supplied
- Freedom of Information Compliance
- Clearly Highlight files Ready for Release or Work in Progress
- Avoid Accidental Disclosure of Information
- Support Stage Review & Sign-off when Working Collaboratively